Standard Operating Procedures - Creating

CREATING STANDARD OPERATING PROCEDURES


SOPs need to be posted or readily accessible and regularly updated. Employees need to be trained and SOPs need to be evaluated on a regular basis to ensure consistency.

The following records of Standard Operating Procedures must be kept in order to meet the requirements of the Canadian Quality Milk program:

1. Pre-milking 
2. Milking 
3. Milking cattle with abnormal or treated milk 
4. Post-milking cleaning 
5. Treating cattle
6. Shipping cattle 
7. Feeding medicated feed

There is a folder that was created when you have installed Version 3.2 or newer version of VAMPP.

The folder is located in C:\ Program Files\On Golden Line Dairy Ltd.\VAMPP\SOP

SOPs can be created in a word processing program such as Microsoft Word, Word Perfect, Note Pad or Word Pad.

1. Identify the report
2. Describe reason 
3. Describe step-by-step the various actions that must be taken for the procedure to be performed properly every time. (Ensures that relief milkers and new staff are guided to your specifications). 
4. When complete it is very important to save the report in the correct format.
   a) In the Save in box, click the arrow on the right hand side of the box. Change the file to the SOP folder in your VAMPP folder.
   b) Click the little brown disk or click File, Save As, in the Save file as type box at the bottom, click the arrow on the right hand side of the box. Change to read Rich Text file (*.rtf)
   c) Click the Save button.

Note: There are example SOP's in your program. They can be viewed by clicking on the Standard Operating Procedures button (4th icon from the right on the main VAMPP screen).